ClosaraThe best free self-hosted CRM
A free self-hosted CRM means one thing above all: no monthly per-seat bill and no vendor holding your data. Closara is not free, and we say it plainly: 14-day trial, then from EUR 99 a month on a server you control, with unlimited seats and local AI. This page is the honest comparison with the CRMs that call themselves free.
No account needed. Pricing is built here, unlimited seats included.
What "free self-hosted" really means
Free at the seat, paid at the server
SaaS CRMs are free until you add users. A self-hosted CRM flips it: you pay for a modest VPS (a few euros a month) and add unlimited seats for nothing.
Your data, your machine
Free hosted tools monetise your data or cap you into an upgrade. Self-hosting on your own server (OVH, Hetzner, Scaleway) keeps every contact on hardware you own.
No metered AI credits
Most "AI CRM" free tiers throttle AI behind credits. Closara runs its copilot and scoring locally via Ollama, with no per-call cost and no data sent out.
How to run a free self-hosted CRM, step by step
Getting a genuinely free CRM live is a short checklist. The only real cost is a small server you already need for other tools.
Pick a small VPS
A 2 vCPU / 4 GB server (≈5€/mo at OVH or Hetzner) runs Closara and a light local model comfortably for a small team.
Install and import
Deploy Closara, then import your contacts and deals from CSV. The 14-day trial covers everything: pipeline, sequences and the client portal.
Add seats for free
Invite every rep, setter and manager. Seats are never metered, so the cost never climbs with headcount.
Frequently asked questions
Is Closara actually free?
No, and we would rather say it plainly: Closara is a 14-day free trial, then from EUR 99 per month on your own server. What stays free forever is the seat count: pricing follows the server, never the number of users. Free CRMs usually bill you later, per seat or with your data. The seat count is always unlimited.
What's the difference between free hosted and free self-hosted?
A free hosted CRM lives on a vendor's cloud and usually caps users, records or features to push an upgrade. Free self-hosted means the software runs on your server: you control the data and add users without a per-seat fee.
What server do I need?
A standard small VPS is enough for a small team: around 2 vCPU and 4 GB of RAM. Closara uses light local models (Ollama), so you don't need a GPU to get AI features.
Can I really add unlimited users at no extra cost?
Yes. Closara's pricing follows the server, not the number of people. You can onboard your whole team, plus clients on the portal, without the invoice moving.
Is my data private if it's self-hosted?
Yes: everything stays on your machine. No contact, prompt or deal is sent to a third-party cloud, which also shrinks your GDPR perimeter to a single server you control.
Sources & references
The regulatory points (GDPR, hosting, data sovereignty) rely on the official texts and authorities below. Provided for informational purposes; it is not legal advice.
See also
A CRM that stays free as you grow.
Self-host it, own the data, add every seat for nothing. Try the demo in one click.